An employer may ask you to provide proof of your tax identification number (EIN). Learn how to obtain a confirmation letter from the IRS.
The Internal Revenue Service requires that employers verify the identity of new employees by requesting a copy of their federal income tax return. This document contains information on the employee's Social Security number, name, address, and other personal details.
Find out what type of EIN you need.
If you're applying for a job with a company that uses Form W-4, Employee's Withholding Allowance Certificate, you'll need to submit a copy of your current tax return. You also need to provide a copy of your social security card, birth certificate, passport, or another form of government issued ID that shows your full legal name.
The IRS requires employers to withhold taxes from employees' paychecks. Employers must deduct federal income taxes and Social Security and Medicare taxes from each employee's paycheck. In addition, employers must withhold state income taxes from employees' pay. However, some states require employers to withhold additional amounts from employees' paychecks, such as sales tax.
Request a confirmation letter from the Internal Revenue Service.
To request a confirmation letter from the U.S. Internal Revenue Service, visit www.irs.gov/pub/irs-pdf/fw4.pdf. This document will help you complete Form W-4.
The IRS requires employers to withhold taxes from employees’ paychecks based on the number of withholding allowances claimed on each employee’s W-4 form. If you claim too few allowances, you could be subject to additional tax liability. You should file Form W-4 with your employer at least once every year.
Print or save the letter.
You must submit a copy of the confirmation letter with your W-4 form. If you do not receive a confirmation letter within 30 days after submitting your W-4 form, contact the IRS
The IRS requires employers to withhold taxes from employees’ paychecks based on the number of withholding allowances claimed on Form W-4. For example, if you claim four withholding allowances, your employer should withhold 25 percent of your wages. However, if you claim five withholding allowances, your employer must withhold 35 percent of your wages.
Mail it with a self-addressed stamped envelope.
To request a confirmation letter, mail a copy of your W-4 form along with a self-addressing stamped envelope. Include a note requesting a confirmation letter. Be sure to include your full name, address, and social security number.
The IRS requires employers to issue a confirmation letter if the employee has been assigned an Employer Identification Number (EIN). If you want to confirm whether you have received an EIN, you must send a written request to the IRS. You can use the following template to write your request:
Wait for a response.
If you do not receive a confirmation letter within 30 days, contact the IRS.
The IRS has recently changed its policy regarding the assignment of an Employer Identification Number (EIN). Previously, the IRS would assign an EIN number to an employer if the employer submitted Form SS-4, Application for Employer Identification Number, and paid the $25 fee. Now, the IRS requires employers to submit Form SS-4 and pay the $25 fee before receiving an assigned EIN number. However, the IRS does allow employers to obtain an EIN number without submitting Form SS-4. To qualify for this option, an employer must be able to provide proof that he/she is legally required to file a federal income tax return.