Are you sending mail with a certified return receipt? Learn the official Rules & Laws for this mailing service and make sure your mail is properly sent and received!
Need to send a piece of mail with a Certified Return Receipt? It's important to understand the Rules & Laws governing this mailing service in order to ensure your mail is properly sent and received. Here you can find out what steps must be taken and how to get started with certified mail.
Know the Basics of Certified Mail with a Return Receipt Request.
Certified Mail with a Return Receipt Request is a service provided by making additional payment that provides a mailing receipt or electronic record of delivery as proof that delivery has taken place. To get started, you must fill out the return receipt (PS Form 3811) enclosed in the mailing envelope and correctly address it. Also make sure to leave enough postage if you are including cash to pay for the certified mail fee when you drop it off at your local post office.
Verify That Your Recipient Has Signed For The Package on Delivery.
After you have sent your certified mail with a return receipt, track the package online to verify that delivery has taken place. When the package is delivered, USPS will send an email notification that includes the recipient’s signature (if they signed for it). If you requested a hardcopy returned receipt, one will be mailed back to you. Make sure to double check that the signature on the returned receipt matches your recipient’s name.
Use Proper Labeling Formats for Certified Mail With Return Receipts.
When mailing certified mail with return receipts, make sure to use the proper labeling format. Labels should include the title “Certified Mail” and a unique barcode number. You must also include details such as your company name, address, and contact information. Additionally, include tracking information if purchasing USPS Tracking alongside the service to ensure you get notified of delivery!
Record-Keeping Is Essential for Compliance with USPS Regulations.
For your certified mail to hold up in court, you must examine and protect the return receipt. When you receive it back, the date of its delivery needs to be accurately noted. Additionally, make sure to store each return receipt in a safe place. This is required both for legal purposes and to ensure you can track down specific pieces of mail if needed. It’s important to follow all USPS regulations related to certified mail as failure to do so can lead to penalties or fines.
Assistance With Certified Mail Returns Is Available at Most Post Offices.
The USPS will help you learn the rules and regulations related to certified mail returns upon request. Certificate of mailing service specialists are knowledgeable about the laws and will provide assistance in completing the documents. They may even store certified return receipts for up to four years. They also provide special labels for convenience, designed specifically for certified mail. Specialists at post offices can also provide instructions on how to fill out receipt cards too, ensuring accuracy in delivery information.